Longer Extensions – Manitoba Ombudsman

PUBLIC BODY INFORMATION

Name of public body(Required)

Program/department (if applicable)

Public body file/request number

CONTACT PERSON

Last Name(Required)

First Name(Required)

Job Title(Required)

Phone(Required)

Fax

Email(Required)

Address(Required)

Street Address City Postal Code

ACCESS APPLICATION DETAILS

1. Please provide the actual wording of the applicant's request for records as received by the public body (do not include names of individuals)

2. Has the wording of the application been changed or modified after it was received?(Required)

Yes

If yes, provide the wording of the modified access request.

FACTORS THAT AFFECT THE TIME LIMIT FOR RESPONDING

3. Date the access application was received:

4. Was an Estimate of Costs issued? *(Required)

Yes

If yes, what is the date of the estimate?

4.1. If an estimate was issued, was it accepted by the applicant?

Yes

If yes, on what date did the applicant accept the estimate?

5. Was an extension already taken for up to an additional 30 days?(Required)

Yes

If yes, what is the date of the extension letter?

If yes, what is the date of the extended time limit (due date)?

5.1. If an extension was taken, what was the reason for the extension? (check all that apply)

15(1)(a) Request did not provide enough detail

15(1)(b) Large volume of records

15(1)(c) Consultation with a third party

GROUNDS FOR LONGER EXTENSION

6. Each clause under subsection 15(1) describes a specific circumstance under which an extension may be taken. Please identify the clause that permits the extension. If more than one clause is believed to permit the extension, identify each relevant clause.

15(1)(a) Request did not provide enough detail

If relying on 15(1)(a):
(1) Explain why the request does not contain enough detail to identify a requested record.
(2) Describe the efforts made to obtain the necessary details or clarification from the applicant.

15(1)(b) Large volume of records

If relying on 15(1)(b):
(1) Describe the volume of records requested or that must be searched.
(2) Explain why responding to the application within the regular extension period of up to an additional 30 days would interfere unreasonably with the operations of the public body. This would include time spent processing the request and activities completed so far and those remaining, and any relevant factors such as unusual volume of concurrent requests, unusual operational challenges such as natural disaster, or seasonal operations, etc.

15(1)(c) Consultation with a third party

If relying on 15(1)(c):
(1) Describe who the third party is or identify the public body.
(2) Explain why the consultation is necessary before deciding whether or not to grant access to a record.
(3) Explain why these consultations cannot be completed within the regular extension period of up to an additional 30 days (60 days from receipt of the request).

AMOUNT OF ADDITIONAL TIME REQUESTED IN THE LONGER EXTENSION

7. What is your current time limit (due date), taking into consideration any factors that may have altered your due date?(Required)

8. Number of calendar days beyond the current due date requested(Required)

9. Proposed new due date(Required)

10. Explain how it was determined that this amount of time is required to complete the processing of the access application and respond to the applicant(Required)

OTHER INFORMATION

11. Is there any additional information you wish to provide to clarify your request for a longer extension?